Submission Policy

Before you submit

  • Your event must be a GW-affiliated event per the GW Calendar Policy
  • Confirm that all of your event information is current and accurate
  • PROOFREAD your event
  • Review some of the existing events in the Calendar to familiarize yourself with the general style and format for events

Event Approvals

Using the event submission form does not guarantee that your event will be published to the GW calendar.  All submitted events must be reviewed, and approved or denied by the applicable department and/or category owner(s). When an event is submitted, the requestor will receive the following email notifications:

  • An email confirming the event submission
  • An email confirming or denying event approval by the applicable category owner(s)

Files and Images

  • Do not include images that may be offensive, inappropriate, or in violation of copyright laws or GW policies.
  • Images should be appropriate for the event being submitted.
    • Ex: portraits of speakers, photos of venues, or high quality promotional graphics
  • Image size should be 220px (width) x 220px (height), and no larger than 100 kilobytes (KB).
    • Uploaded documents should be no larger than 1MB
  • File type(s)
    • Acceptable image and document file types include: .pdf, .doc, .xls, .jpg, .gif, and .png

Featured events

“Featured Events” are featured on the Calendar landing page hero rotator. Designation as a Featured Event is at the discretion of External Relations.  Bear in mind that Featured Events may be updated frequently, and we cannot guarantee how long your event will be featured on the Calendar home page.

Withdrawing events

You may withdraw your event request from consideration at any time. You must have a copy of your original confirmation email in order to perform the automated withdraw option. Click the link included in your confirmation email and you will be asked to confirm that you want to withdraw the event. Click "Yes" to confirm the withdraw/delete action or "No" to exit out of the withdraw option.


The calendar has been designed to quickly reflect changes, corrections, and updates on events. Despite our best efforts, some information may be incorrect, or we may not have information on an event you want to attend. We regret any inconvenience caused as a result.

Additional help or information

If you have further questions regarding your submitted event or need further assistance submitting events to the GW Calendar, please submit the Feedback Form available on this site.